East Kingdom Thrown Weapons Practice Re-Start Guidelines
revised July 2021
UPDATE: Effective August 9, 2021, masks must be worn by all attendees (over age 2) at all East Kingdom TW practices. https://seneschal.eastkingdom.org/news.php#Masks
Along with the SCA BoD’s recent further easing of safety measures for events and the EK’s corresponding updated guidance, the EK Earl Marshal has also given the DEMs latitude to relax requirements for local martial practices. The Regional Deputies and I are delighted to announce that we’re now withdrawing most of the EKTW Practice Re-Start Guidelines that have been in effect since last June.
Requirements for Practice Attendees
(throwers, and everyone else)
- Please understand that by attending a thrown weapons practice you are assuming some level of risk. Please be aware of this, and only assume the level of risk you’re comfortable with.
- If you don’t feel well in any way, don’t come to practice!
- If you develop symptoms of COVID-19 after attending a thrown weapons practice, notify the marshal as soon as possible.
- SCA members: bring your member card. Non-members: complete and sign a waiver form (SCA Adult Waiver Form or SCA Minor Waiver Form) in advance and bring it with you, or send a scan or photo of the completed waiver to the marshal before the practice. Everyone: be prepared to provide your contact tracing information.
- The TMC or the site host may still require masks for the practice. Even where masks aren’t required, we support anyone wearing a mask as they feel appropriate.
- Bring hand sanitizer! And use it!
- If you lend or borrow weapons, it is recommended that those be thoroughly disinfectant-wiped and allowed to dry between uses by throwers who aren’t in the same household.
- When retrieving, handle only your own weapons. Don’t be helpful with someone else’s.
- Attendees who don’t maintain distancing and comply with all other requirements will be required to leave the practice and may not be permitted to return (this could be by the marshal or the site host).
To Reopen a Local TW Practice
To reopen a local TW practice, please send *email* to your Regional Deputy (and cc: the branch seneschal) including the following information:
- TMC, branch, practice location
- confirm TMC’s review and compliance with:
- current state and local requirements (include URL(s) in your email, for reference)
- current SCA and EK requirements (see links at the EK Seneschal’s website)
The Regional Deputy will send you a reply acknowledgement (also cc’ing the branch seneschal, and me).
The revised Guidelines and Range Management Recommendations (below) also immediately apply to those EK local TW practices which are already operating, having been approved via the previous review process.
Guidelines for all EK local TW practices
- Attendance limits and minimum space requirements are now as per state and local requirements.
- Mask requirements are as per state and local requirements; however, the TMC or the site host may still require masks for the practice. Even where masks aren’t required, we support anyone wearing a mask as they feel appropriate.
- Sharing of local branch loaner weapons is now unrestricted. It is recommended that loaner weapons be thoroughly disinfectant-wiped and allowed to dry between uses by throwers who aren’t in the same household.
- Advance sign-up is no longer required unless the TMC determines that it’s still necessary.
- SCA, Inc. requires that contact tracing information must be kept for all local meetings and practices; see the Contact Tracing section below. While we’re keeping contact tracing records, it’s also fine for SCA members to just show their proof of membership at TW practices rather than having everyone sign in on roster waiver forms. Please be sure to verify that the membership has a current valid date; and you must still get completed waiver forms from everyone who doesn’t have a current valid proof of membership, for each practice.
All EKTW Policies (handbook revision 6.6) still apply. Please note especially III.F.: If additional safety rules will be in effect at the practice, those must be clearly stated in all notices for the practice. This includes mask requirements, advance sign-ups, and if the homeowner requires that attendees provide proof of vaccination.
If the homeowner requires proof of vaccination, they (not the TMC nor any other marshal) are responsible for determining what proof is acceptable and checking proof from all attendees. See Society Seneschal Site Requirements for Vaccinations.
Range Management Recommendations
- Targets 8ft apart (on center), so throwers in adjacent lanes have flexibility for their throwing stance while still keeping distance.
- Weapons Inspection: masks are encouraged while gentles are close during weapons inspection, and disinfectant wipes may be handy to minimize risk for the marshal and the throwers.
- Loaner weapons should be thoroughly disinfectant-wiped and allowed to dry between uses by throwers who aren’t in the same household.
Contact Tracing Information
- must be kept separate from waiver forms;
- may be kept in hard copy or electronically;
- must be separate for each specific practice by location and date;
- must be kept confidentially by the TMC for that practice, and may not be shredded/deleted until the required time;
- must record the details listed in the EK Senechal’s re-opening guidelines announcement (7 June 2020)
(i) Full legal name
(ii) Society name
(iii) Current phone number or email address
(iv) Minors will be signed in under their parent’s contact information
Contact Tracing Process
If a gentle notifies you that they have tested positive for COVID-19 and recently attended your practice:
- confirm from them that the appropriate public health office (local or state) has been notified (the hospital, medical office, or testing facility that did their test is usually responsible for doing this)
- notify the seneschal of the branch where the practice was held, and your TW Regional Deputy, the DEM-TW, and the EK Earl Marshal
- watch your email and phone for a contact from the public health office
- when the public health office requests the contact tracing information for that practice, provide it to them promptly.
Please *do not* start contact tracing on your own, that could be a violation of privacy protection laws.
Include notes on any positive test notifications and contacts from public health officials in your next regular marshal report.
On report due dates (May 15 and November 15), shred/delete all contact tracing information that is more than 30 days old.