East Kingdom Thrown Weapons Practice Re-Start Guidelines
10 June 2020
Please note: these guidelines will be updated and revised as the pandemic situation changes. Watch for announcements.
Requirements for Practice Attendees
(throwers, and everyone else)
- Please understand that by attending a thrown weapons practice you are assuming some level of risk. Please be aware of this, and only assume the level of risk you’re comfortable with.
- If you don’t feel well in any way, don’t come to practice!
- If you develop symptoms of COVID-19 after attending a thrown weapons practice, notify the marshal as soon as possible.
- If you can’t get to a practice that you’ve signed up for, notify the marshal as soon as you know so they may let someone else take that slot.
- If you’re not planning to throw, please check with the marshal before signing up, in case there are more throwers who want to practice at the practice.
- SCA members: bring your member card. Non-members: complete and sign a waiver form (SCA Adult Waiver Form or SCA Minor Waiver Form) in advance and bring it with you, or send a scan or photo of the completed waiver to the marshal before the practice. Everyone: be prepared to provide your contact tracing information.
- Plan to stay not more than 90 minutes, so more people have a chance to throw during the practice.
- Bring hand sanitizer! And use it!
- Consider carefully before lending your personal weapons, or borrowing another thrower’s weapons. Handling someone else’s weapons is potentially additional risk for everyone involved.
- When retrieving, handle only your own weapons. Don’t be helpful with someone else’s.
- Attendees who don’t maintain distancing and comply with all other requirements will be required to leave the practice and may not be permitted to return (this could be by the marshal or the site host).
Practice Approval Requirements
To re-start an official EK TW practice, the TMC must request and receive approval from the DEM-TW or the appropriate TW Regional Deputy. The TMC must provide evidence that:
- state and local guidelines permit such outdoor activities/gatherings;
- the TMC is familiar with the guidelines and will enforce them;
- the site owner is willing to allow the practice on their property;
- any geographic limitations on who may attend are based on recent infection data;
- the practice site and all attendees will comply with all rules about group size and precautionary measures;
- the practice site is outdoors and has at least 250sf of space for each attendee in the immediate practice environment;
- there will be no shared food or drink at the practice;
- the TMC has a way to accept and manage advance sign-ups for the practice;
- the TMC will use and keep contact tracing sheets as required by EK re- opening guidelines
- Notice of Restrictions: If any restrictions or limitations apply to the practice, those must be clearly stated in all notices for that practice. Examples: how many gentles may be at the practice at any given time (based on state and local guidelines, and predetermined site capacity); whether there are any geographic limitations on who is permitted to attend the practice; what is the mask policy for the practice; whether some/any loaner weapons will be available; whether there will be toilet facilities available, and any other similar.
- Attendance Capacity: Total attendee capacity will be capped at whatever the state/local requirements are, but may be reduced to stay within the 250sf/person limit. The total attendee capacity includes the marshal, all throwers, and any other attendees.
- Sign-up: All attendees must sign up in advance for practices. Sign-up is first-come, first-served. The TMC may bump no-shows to the end of the sign-up for the next practice.
- Masks: Masks will not be required if distances are maintained. State or local guidelines, the TMC, or the site host may require masks; if so, the TMC will include this information in the practice announcement.
- Target Spacing: Targets must be minimum 8ft apart (on center). 10ft is recommended wherever possible.
- Weapon Retrieval: It’s recommended that throwers in adjacent lanes should not retrieve at the same time.
- Weapons Inspection: Weapons inspection must be done, in a way that minimizes risk for the marshal and the throwers. Possible options: 1) visually by the marshal, with the thrower handling and manipulating the weapon(s) under marshal direction; 2) the marshal using non-latex gloves, or towels, to handle weapons. Other options may also be considered. Masks are encouraged for all participants during weapons inspection.
- Loaner Weapons: No barony/shire loaner weapons with handles made or wrapped in a porous material (wood, leather, fiberglass, and similar) are permitted. All-metal (non-porous) loaner weapons are allowed if they’re wiped down with a disinfectant-wipe until visibly wet and then allowed to air-dry at least 10 minutes between throwers. The TMC is responsible for making sure this happens but may require that the thrower actually do it.
- Time Slots: Consider splitting the practice (and the sign-up) into shorter slots, so more throwers have the opportunity to practice and fewer gentles are present at any given time. (Example: if the practice would usually be three hours, possibly two 90-minute sessions (with advance sign-ups) would let more throwers practice with less contact risk.)
- Reduce Contact: Consider options to reduce contact from handling roster waiver clipboards and pens, such as 1) have disinfectant wipes handy for each signer to wipe down the pen after signing the waiver; 2) encourage everyone to bring their own pen for signing the waiver; 3) have non-members complete and sign a waiver form in advance and bring it with them, or send a scan or photo of the completed waiver to the TMC before the practice (SCA members bring their member card (or other proof) with them and show it at practice). Other options may also be considered.
Contact Tracing Information
- must be kept separate from waiver forms
- may be kept in hard copy or electronically, so it can be done using sign-in sheets at practice, fill-in fields in an online advance sign-up, &c.
- must be separate for each specific practice by location and date
- must be kept confidentially by the TMC for that practice, and may not be shredded/deleted until the required time
- must record the details listed in the EK Senechal’s re-opening guidelines announcement (7 June 2020)
- (i) Full legal name
- (ii) Society name
- (iii) Current phone number or email address
- (iv) Minors will be signed in under their parent’s contact information
Contact Tracing Process
If a gentle notifies you that they have tested positive for COVID-19 and recently attended your practice:
- confirm from them that the appropriate public health office (local or state) has been notified (the hospital, medical office, or testing facility that did their test is usually responsible for doing this)
- notify the seneschal of the branch where the practice was held, and your TW Regional Deputy, the DEM-TW, and the EK Earl Marshal
- watch your email and phone for a contact from the public health office
- when the public health office requests the contact tracing information for that practice, provide it to them promptly.
Please *do not* start contact tracing on your own, that could be a violation of privacy protection laws.
Include notes on any positive test notifications and contacts from public health officials in your next regular marshal report. On report due dates (May 15 and November 15), shred/delete all contact tracing information that is more than 30 days old.