1. An event, for the purposes of waivers only, pursuant to the SCA Corporate Policies, Section VI.C, is defined as any recreation function announced in the branch, Kingdom, or Principality newsletter. Further, any recreation function that is publicized in any other manner to the members of a branch, either local, Kingdom, or Principality, is also subject to the waiver policy. Business meetings, demos, guild meetings, dance and other non-combative practices, or planning sessions are specifically excluded from these provisions.

2. Combat or Fighter practices are not excluded and waivers must be collected from those actively participating in the combat related activities at such practices. Any function at which combat related activities, except target archery and thrown weapons, will occur fall under the auspices of this waiver policy, regardless of what other activities may be occurring at the function.

3. Official combat or fighter practices – separate and distinct from combat–related activities at events (as noted in paragraph (b) above) – are defined as those practices overseen by the marshal for that specific combat form of the sponsoring branch and published as official combat or fighter practices in the newsletter or on the website of the local branch sponsoring the practice or announced as an official practice on the sponsoring branch’s e-list. The marshal for that specific combat form of the sponsoring branch need not be physically present at such a practice – so long as (a) there is a warranted marshal present to assure the activity adheres to the Society’s standards for that specific combat form, and (b) the marshal of the local branch assures that the required waivers are obtained and transmitted as set forth in this policy.

4. Waivers are required for all equestrian activities, including practices.

5. If there is a doubt as to whether a specific function falls under this policy, the Kingdom Seneschal shall be the final determiner.

2. Waivers may be completed individually, or a roster waiver may be used. A roster-type waiver must include the full text of the waiver with absolutely no changes. In this case, there will be space for many signatures under the waiver text, which will be reduced in size. List the event name and date at the top, and use two columns for signing--printed name on the left, signature on the right. Only legal names are to appear on the waiver. Waivers may be re-typed as long as the wording is not changed at all.

1. Roster type waivers will include only the individual's legal name and signature. The roster waiver will not serve as a list of attendees and shall not ask for membership number, address, telephone or other identifying information. Waiver Rosters are encouraged in the East Kingdom.

2. A separate event sign-in sheet shall be maintained in addition to the roster or individual waivers used. The sign-in sheet may be generated locally but shall record only the legal name of the attendee, their SCA name (if applicable) and their membership number (if a member).

3. The local Seneschal, or other officer in charge of any function at which waivers will be required, is responsible for ensuring that a copy of East Kingdom Law and the current Organizational Handbook are available at that function.

3. This policy is intended for the collection, collation and storage of waivers in regard to events and combat practices only. This policy is exclusive and separate from any policies or waivers required by The Governing Documents, Kingdom Law, or policies of Kingdom or Corporate officers in regard to specific combat forms.

5. Minors who are members and present a blue card of their very own need not have a new waiver signed for them at every event. Their parent or guardian signed a waiver when they sent in their membership, and it is on file.

1. If the minor does not have a blue card of their very own and is attending the event with a parent or legal guardian then the minor waiver must be completed by the minor’s parent or legal guardian either prior to or at the event. If the minor is attending the event without their parent or Court-appointed legal guardian, but rather a designated adult over the age of 21, the parent or legal guardian must complete the waiver in advance and have the designated adult bring the signed waiver to the event.

b. SCA Minor Waiver does not authorize any form of medical treatment for the minor. That is not its function.

10. The Kingdom Waiver Secretary shall ensure that all required waivers, rosters and minor waivers are collected and safely stored within a reasonable time after each event, and in such a manner that a responsible party can easily retrieve any needed waiver.

11. The collection, collation and forwarding of all required waivers, rosters and minor waivers to the Kingdom Archivist will be conducted by the Regional Waiver Secretaries. Regional Waiver Secretaries are to forward the required waivers, rosters and minor waivers to the Kingdom Archivist at least once per year. All collected waivers are to be delivered to the Kingdom Archivist by February 1 of each year for the preceding year. No required waivers, rosters or minor waivers are to be forwarded directly to the Kingdom Waiver Secretary. Regional Waiver Secretaries may specify the details of how event stewards and/or the local marshals of combat-related activities, whether at events or at official practices (see Para. 1 above), are to submit the required waivers, rosters and minor waivers.

12. The Kingdom Archivist shall maintain the adult waivers for seven (7) years and the minor waivers for twenty (20) years. Local groups need not maintain copies of these records.